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Specification
You need no specialist software to run Facilities Online. It is available over the internet via a standard web browser.
The modules available as part of the licence are have been divided up into sections below. Simply click on each section to expand
and read the full specification.
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Comprehensive Administration Tool - User & group management to assign access right & privileges
- User log to see who is logged on and when
- Fully configurable data structures to tailor the system to your own requirement
- Track all changes; who made them and when
Document Management System - Attach and manage photographs, drawings and a range of documents
Management Reporting Tools - Easy to use flexible reporting tools
- Report on any combination of data and save favourite reports for future use
- Print or export data in a variety of formats
Property Management - Comprehensive location referencing system
- Full Property Terrier (coming soon)
History Tracking - Full audit trail on all core and survey data
- View when data was changed, who changed it and why
Full Online Support
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| FM Modules |
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Asset Register Management - Comprehensive asset register to record and maintain the history of plant & equipment
- Asset register linked to survey data for repair versus replace comparison exercises
- Assets categorised and linked to compliance monitoring exercises for fire & water risk management
Planned Preventative Maintenance (PPM) - Maintenance schedules automatically assigned to assets or asset categories
- Calendar views and user alerts provide an automated maintenance scheduling system
- Maintenance history logs for building and assets
Helpdesk and Fault Reporting - Complete fault reporting (helpdesk) facility with the ability for users to log fault online
- Reported faults can be monitored through the internet and with the user alerts system
Jobs Management - Jobs assigned to pre-defined lists of contractors and budgets
- Jobs linked to reported faults or planned maintenance task to provide a full history and audit trial
Finance & Budget Management - Orders created with ease with the ability to attach multiple jobs and planned maintenance tasks
- Performance and spend tracked against pre-defined budgets and projections
Workforce Management (Coming Soon)
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| Survey Modules |
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Accessibility (DDA) Survey Management System - Designed to meet the demands of current disability legislation
- Works categorised into element and sub elements
- Prioritisation and grading system enabling you to plan future work
Asbestos Register & Management System - Designed to meet the demands of the Control of Asbestos Regulations (2006)
- Asbestos registered based on MDHS100 & HSG227 with full Material & Priority Assessments
- Management system and action plan with automated reminders
Condition Survey Management System - Works categorised into element and sub elements
- Costs managed through a schedule of rates with flexible levels of fees, contingencies and preliminaries
- Prioritisation and grading system enabling you to plan future work
Environmental Management - Energy & water cost and usage analysis
- Meter zoning to find under performing areas
- Historic analysis and trends
- Automated C0² emissions calculation
Fire Risk Management - Designed to meet the demands of the Regulatory Reform (Fire Safety) Order (RRO) 2005
- Structured risk assessments & prioritised action plans
- Fire risk management system for occupancy, procedures, drills and maintenance regimes
Water Risk Management - Designed to meet the demands of ACOP L8 (Legionella) and other associated water hygiene guidance
- Structured risk assessments & prioritised action plans
- Monitoring & Maintenance regimes with calendar views and automated alerts
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